Tracking Update!

We have today launched an upgrade to the tracking feature within Learning Journals. There are two aspects to the tracking which we’ll talk about here:

  • Tracking of Individual Children
  • Tracking of Groups

It’s a work in progress and as always the opinion of all users is ultra important to us – if there is an upgrade you’d like to see please do let us know.

Tracking of Individual Children

This report gives you a detailed breakdown of all the information and assessments you have made on each child. It is accessed in the same way as before by clicking on the Learning Tracker button on each child’s profile:

Learning Tracker

As before, you are then shown a series of pie charts, one for each area of the curriculum. Each pie has a short description of the content that has been observed for that child i.e. the coverage of the outcomes of the curricular area and how many observations have been linked to it. This view will give you an overall impression of the coverage of the curriculum that has been observed for this child. It will also highlight to you any gaps or areas that may not have as many observations as you would expect.

Pie Chart Overview

Clicking on the Assessment button next to any pie will bring you to a more detailed view for this part of the curriculum (in this example Numeracy and Mathematics). Each outcome in this part of the curriculum is detailed below and there is an overall assessment for each child in a table at the top. You can clearly see at this stage those outcomes that have been observed and those that haven’t. you can print reports based on different views or simply click the view button to see thew observations that have been linked to that outcome:

Experiences and outcomes

Calculation of ratings

As before, Learning Journals uses a 3 tier rating system which by default is set to Red, Amber and Green. Staff assign a rating to individual outcomes when they are adding observations. The system then calculates an overall rating for that outcome by taking into account previous observations that have been made for this outcome. These then go towards an overall rating for that curricular area, which in turn is taken with the ratings for other curricular areas to give an overall rating for the child.

Evidence is not required to make an assessment!

A new addition to the tracking is that you no longer need to take an observation on a child to make an assessment on them. This will be really hand for those of you who have children joining you with no Learning Journals profile as you can make a quick and simple assessment on their level and abilities by going through the learning outcomes.

Tracking of Groups/Rooms/Classes

As before, you can request a report for a whole room or class of children by accessing the Tracking Report screen from Configuration Tab > Tracking  Report

Tracking Menu Item

You are then shown two tabs, Basic and Detailed,  and a series of drop downs menus. Use the drop downs to adjust the parameters of the report you want to see.

Tracker Controls

The Basic tab shows you a report based on information in your account as it stand right now. It is immediate and will load very quickly. The Detailed tab is for historical reports. e.g. if you want to create a report based on a previous term or date range you would use the Detailed tab. This takes more time and requested reports are made available in your Downloads tab when ready – they can take up to 15 minutes to generate. They are provided in PDF format for easy printing.

You are then shown the 4 graphs below:

Children, Learning Outcomes

This graph is showing you the number of children in each curricular area and the levels they have been assessed at. So in the example below, for Health and Wellbeing, we have 3 children assessed as Amber, and 3 children assessed as Red.  In numeracy and maths all 6 children have been assessed as Amber.

Children Learning Outcomes Graph


Clicking  on a bar will bring up a detailed report of theses children.

Bar Graph Pop Up


We can use the view buttons to see which outcomes they have been assessed at and use the drop down boxes in the Manually Set Rating column if we want to over-rise the child’s assessment. You can also print this view out.

Children, Progression  Pathways

This graph does the same as the Children, Learning Outcomes graph but instead analyses the Progression Pathways (or ‘I can’ statements and Characteristics of Effective Learning).

Observed Learning Outcomes

You would use this graph to check coverage of certain experiences and outcomes within the different areas or the curriculum.

Observed Learning Outcomes


In the example above we can see that for the room and time period we are reporting on, there are 21 Experiences and Outcomes in the Health and Wellbeing area that have not been experienced by any children. Clicking on the Heath And Wellbeing bar brings up a report so that you can see exactly which ones these are. You can then print this report and use it for planning, staff supervision etc:

Unobserved outcomes

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